RFQ0323 - Roadside Slashing

Contractors are invited to submit their details to assist in Coomalie Community Government Council’s Roadside Slashing Program.

Submission Packages outlining scope of works and submission requirements are available from Council Offices at 22 Cameron Road, Batchelor or via email by contacting mail@coomalie.nt.gov.au

Council reserves the right to appoint contractors to undertake all or no portion of the slashing program.

Submissions in writing to Council Offices or via email to mail@coomalie.nt.gov.au no later than: 

2pm 3rd November 2023

Any queries, please contact Paul Wilson on 8976 0058 or 0427 760 059

RFQ0423 - Roadside Weed Spraying

Contractors are invited to submit their details to assist in Coomalie Community Government Council’s Roadside Weed Spraying Program.

Submission Packages outlining scope of works and submission requirements are available from Council Offices at 22 Cameron Road, Batchelor or via email by contacting mail@coomalie.nt.gov.au

Council reserves the right to appoint contractors to undertake all or no portion of the slashing program.

Submissions in writing to Council Offices or via email to mail@coomalie.nt.gov.au no later than: 

2pm 3rd November 2023

Any queries, please contact Paul Wilson on 8976 0058 or 0427 760 059

RFT35 Mowing and Landscape Maintenance

RESOLUTION CONF2023/05/16/19

That Council;

a) receives and notes the report entitled Awarding of RFT35 Mowing and Landscape Maintenance;

b) awards RFT35 Mowing and Landscape Maintenance to KLRK Pty Ltd ATF Douglas Discretionary Trust Deed Trading As RS Gardening Care for the total of $116,447.10 GST Excl. ($128,091.81 GST Incl.);

c) delegates the Chief Executive Officer to enter into a contractual agreement with KLRK Pty Ltd Trading As RS Gardening Care;

d) moves this decision into open following the completion of the contractual agreement; and

e) approves an amendment to the draft 2023/24 budget of $5,500.00 to cover the agreed Period Contract price.

Moved:                Clr. Noble

Seconded:         VPres McClymont               Carried

RFT36 Grading and Road Maintenance

RESOLUTION CONF2023/05/16/18

That Council;

a) receives and notes the report entitled Awarding of RFT36 Grading and Road Maintenance;

b) awards Period Contract RFT36 Grading and Road Maintenance to Oolloo Investments Pty Ltd;

c) delegates the Chief Executive Officer to enter into a contractual agreement with Oolloo Investments Pty Ltd; and

d) moves this decision into open following the completion of the contractual agreement.

Moved:                Clr. Noble

Seconded:         VPres McClymont                Carried

RESOLUTION 2023/04/27/12

That Council;

a) receives and notes the report entitled Awarding of RFT34 Construction of Concrete Pathways;

b) awards RFT34 Construction of Concrete Pathways Adelaide River and Batchelor to Multibuilt Australia Pty Ltd;

c) authorises the Chief Executive Officer to enter into a contractual agreement with Multibuilt Australia Pty Ltd; and

d) moves this decision into open following the completion of the contractual agreement.

Moved:                VPres McClymont

Seconded:         Clr. Freeman                     CARRIED

RESOLUTION CONF2023/02/16/019

That Council;

a) receives and notes the report entitled Awarding of RFQ33 Road Resealing – Various Roads;

b) agrees to award RFQ33 Road Resealing – Various Roads, as varied below, to F&J Bitumen Services Pty Ltd for the total amount of $122,599.98 (GST Exclusive):

Works will include resealing of the three roads listed only:

Finlay Road, Adelaide River;

Memorial Terrace, Adelaide River;

Silverton Road, Adelaide River;

c) authorises the Chief Executive Officer to enter into a contractual agreement for the Road Resealing of the above roads; and

d) request the Chief Executive Officer to proceed with opening a further tender to complete resealing works on the other priority roads identified for the 2021/22 funds that were not progressed.

Moved:                  Clr. Noble

Seconded:           Clr. Freeman         Carried

RESOLUTION 2022/11/15/42

That Council;

a) receives and notes the report entitled Confidential Awarding of RFT26 Supply and Delivery of a Community Bus;

b) awards RFT26 Supply and Delivery of a Community Bus to RGM Maintenance for the price of $126,926.70 (GST Exclusive) or $139,093.73 (GST Inclusive)

(subject to Exchange Rates at the Time of Order) for the acquisition of a Fuso Rosa Bus;

c) authorises the Chief Executive Officer to enter into a contractual agreement with RGM Maintenance;

d) approves the transfer of a total of $20,000 from reserves to cover the balance of costs after utilising the Community Benefit Fund grant funds;

e) agrees to proceed with wrapping the new Community Bus;

e) refers an amount of $25,000 to the Second Quarter Budget Review 2022/23; and

f) moves this decision into open following the completion of the contractual agreement.

Moved:                 Clr. Noble

Seconded:          Clr. Freeman                      Carried

RESOLUTION 2022/11/15/43

That Council;

a) receives and notes the report entitled Confidential Awarding of RFT27 Supply and Delivery of a Dual Cab Utility;

b) does not award RFT27 Supply and Delivery of a Dual Cab Utility to Darwin Mazda for the total amount of $60,337.14 (GST Inclusive) or $55,086.35 (GST exclusive); 

c) authorises the Chief Executive Officer to proceed with obtaining quotations from suitable dealers to a total value of up to $65,000; 

d) authorises the Chief Executive Officer to enter into a contract for supply and delivery of a Dual Cab Utility meeting the specified requirements at a purchase price threshold of up to $65,000 and

e) requests the Chief Executive Officer provide a further report to Council with the outcome from quotations received.

Moved:                Clr. Noble           

Seconded:         Clr. Freeman                      Carried

RESOLUTION 2022/11/15/44

That Council;

a) receives and notes the report entitled Awarding of RFT32 Construction of Concrete Pathways Adelaide River and Batchelor; and

b) requests the Chief Executive Officer writes to the Department of the Chief Minister and Cabinet to request an extension of time to expend grant funding allocated to the Immediate Priority Grant 2021-22 for the Construction of Concrete Pathways in Adelaide River and Batchelor.

Moved:                Clr. Noble

Seconded:         Clr. Freeman                       Carried

RESOLUTION 2022/09/20/032

That Council;

a)  receives and notes the report entitled Awarding of RFQ28 Miles Road Floodway Construction;

b)  resolves to award RFQ28 Miles Road Floodway Construction to Territory Construction Services for the sum of $137,885 (GST incl.);

c)  authorises the Chief Executive Officer to enter into a contractual agreement with Territory Construction Services; and

d)  moves this decision into open and publishes it on Council’s website in accordance with the requirement of the Local Government Act 2019 following the finalisation of contractual agreements.

EOI29 Roadside Slashing 2022-23

Awarded to RS Gardening and Preston’s Mowing and Gardening

EOI30 Roadside Weed Spraying Program 2022-23

Awarded to RS Gardening and Preston’s Mowing and Gardening

EOI31 Aerial Weed Spraying Program 2022-23

Unawarded requesting direct quotes 

RESOLUTION 2022/07/19/026

That Council;

a) receives and notes the report entitled Confidential Awarding of RFQ24 Miles Road Design;

b) agrees not to award RFQ24 Miles Road Design;

c) agrees to engage a Consultant Engineer/Project Manager to complete preliminary works prior to issuing a construction works package; and

d) authorises the Chief Executive Officer to proceed with issuing a request for quotation or tender to undertake drainage and road improvements to Miles Road, Eva Valley.

Moved: Vice President McClymont

Seconded: Clr. Freeman 

Carried

RESOLUTION CONF2022/07/19/025

That Council;

a)  receives and notes the report entitled Confidential Awarding of RFT23 Supply and Delivery of a Wheel Loader; 

b)  awards RFT23 Supply and Delivery of a Wheel Loader to Airpower (NT) Pty Ltd for the price of $213,833.64 GST exclusive or $235,217 GST inclusive (subject to Exchange Rates at the Time of Order) for the acquisition of a Hyundai HL730-9 Wheel Loader;

c)  authorises the Chief Executive Officer to enter into a contractual agreement with Airpower (NT) Pty Ltd;

d)  moves this decision into open following the completion of the contractual agreement;

Moved:                Clr. Freeman

Seconded:         Vice President McClymont                                                                                           Carried

RESOLUTION 2022/06/21/024

That Council;

a) receives and notes the report entitled Confidential – Awarding of RFT25 Reconstruction of Cheeney-Milton Roads Intersection.

b) does not award RFT25 Reconstruction of Cheeney-Milton Roads Intersection;

c) proceeds with Crater Lake Road line marking; and

d)  agrees that the balance of funds be utilised for resealing Memorial Terrace, Silverton Road, and Finlay Road subject to Commonwealth Government approval. 

Moved: Clr. Noble

Seconded: Vice Pres. McClymont  

Carried

RESOLUTION 2022/05/17/030

That Council;

a)  receives and notes the report entitled Confidential Awarding of RFT22 Supply of Collection, Compaction and Disposal of Waste Services;

b)  resolves to award RFT22 to VTG Waste & Recycling Pty Ltd for the sum of $117,060.32 (GST Incl.)  ($106,418.73 GST Excl.);

c)  authorises the Chief Executive Officer to enter into a contractual agreement with VTG Waste & Recycling Pty Ltd; and

d)  moves this decision into open and publishes it on Council’s website in accordance with the requirements of the Local Government Act 2019 following the finalisation of contractual agreements.

Moved:                Clr. Noble

Seconded:         Vice President McClymont      

Carried

Council accepts the tender from Territory Construction Services Pty Ltd for $154,000.00 (GST incl.) for the construction of the Heathers Lagoon Road concrete floodway at the Lake Bennett overflow.

015 - That Council adopt the Shire Plan 2021-22 and the Long Term Financial Plan in accordance with Section 24 of the Local Government Act 2008.

035 - That Council; a) accepts the Expression of Interest from Melissa Kerr Accounting (Trading as Kerr Trust) for the provision of Accounting and Financial Services for the period 2021-22 at $140.00 plus gst per hour; b) delegates the Chief Executive Officer to enter into a contract agreement with Melissa Kerr Accounting (Trading as Kerr Trust); c) moves the decision into Open following the completion of the contractual agreements.

034 - That Council a) receives and notes the report entitled Confidential Awarding of RFT12 Waste Management Facility Supervision; b) resolves not to award RFT12 to the non-conforming tenderer; c) agrees to undertake direct supervision of the two Waste Management Facilities from 1st July 2021; d) agrees to the opening hours as described in Option 3, with amendments including: a total budget allocation of $127,580 24 opening hours per week at the Batchelor WMF 8 hours per week of maintenance at the Batchelor WMF; and e) agrees to a 2021/22 first quarter budget review, and an operational review at the end of February 2022.

012 - That Council awards RFT15 Cleaning of Public Toilets and Council Assets as follows:

Ridgeview Contracting to a total value of $48,430 (gst exclusive) for the cleaning of the following assets;

• Adelaide River Memorial Terrace Public Toilets
• Adelaide River Myrtle Fawcett Public Toilets
• Adelaide River Swannell Street Public Toilets
• Adelaide River Library Toilets; and
• Candice Rowlands to a total value of $31,930 (gst exclusive) for the cleaning of the following assets:

Candice Rowlands to a total value of $31,930 (gst inclusive0 for the following assets:

• Batchelor Office (weekly)
• Batchelor Office (quarterly)
• Batchelor Nurndina Street Public Toilets
• Batchelor Bruce Jones Community Centre
• Batchelor Rum Jungle Lake Public Toilets.

029 That Council accepts the quote from Stockwell Water and Gas Pty Ltd for the supply and installation of tanks, pumps and septic systems at Batchelor Waste Management Facility and Adelaide River Waste Management Facility for a total sum of $33,500.00 (gst included).

029 That Council accepts the quote from Stockwell Water and Gas Pty Ltd for the supply and installation of tanks, pumps and septic systems at Batchelor Waste Management Facility and Adelaide River Waste Management Facility for a total sum of $33,500.00 (gst included).

020 That Council a) awards the tender to Demountable Sales & Hire of $111,923.77 (gst included) for the supply and installation of two (2) demountable buildings, including guttering at the Adelaide River and Batchelor Waste Management Facilities; and b) accepts the quote from NC Electrical & Air Conditioning Pty Ltd for the supply and installation of two (2) solar systems for $61,398.49 (gst included).

 That Council: a) Accepts the Tender Offer and Awards RFQ Contract 2020/001 Resealing Parts of Miles Road to Fulton Hogan Industries for a total value of $146,857.33 inc GST ; b) Delegates the Chief Executive Officer to finalise the contractual agreement with Fulton Hogan Industries; and c) Agrees to move this decision into Open following advice to unsuccessful tenderers.

004 - That Council: a) appoint Nexia Edwards Marshall as its auditor for a period of five years at the fixed amount of $9,500 plus cpi; b) delegates the Chief Executive Officer to finalise the contractual agreement with Nexia Edwards Marshall; andc) agrees to move this decision into Open following advice to unsuccessful companies.

006 - That Council accepts the tender and Awards Period Contract 201920-005 Grading and Road Maintenance to Oolloo Investments Pty Ltd;

(This was not a fixed price tender. Tender was based on a schedule of rates. Total annual budget allocation is $704,000)

005 - That Council accepts the tender from KLRK Pty Ltd ATF Douglas Discretionary Trust Deed Tas RS Gardening Care of $96,125 and Awards Period Contract 201920-004 Mowing and Landscape Maintenance to RS Gardening Care

004 - That Council awards the tender for contract 201920-004 Collection, Compaction and Disposal of Garbage to VTG Waste & Recycling PTY LTD for the indicative price of $100,590.88 incl gst.

023 - That Council accepts the tender and schedule of rates 7.1 and 7.2 of H&K Earthmoving Pty Ltd contained within contract 2019-002 Graveling and Bitumen Sealing – Coach Road towards the estimated total project costs of up to $667,680 (inc. GST).

Annual Shire Plan 2023-24

Annual Shire Plan 2022-23

Annual Shire Plan 2021-22

Annual Shire Plan 2020-21

Strategic Plan 2017-2022

Coomalie Dog Management By-Laws 2002

Coomalie Community Government By-Laws 1998

Review of constitutional arrangements for CCGC electoral representation

2022/2023 Annual Report and Audited Financial Statements

2021/2022 Annual Report and Audited Financial Statements

2020/2021 Annual Report and Audited Financial Statements

2019/2020 Annual Report and Audited Financial Statements

2018/2019 Annual Report and Audited Financial Statements 

2017/2018 Annual Report and Audited Financial Statements 

2023-24 Adopted First Budget Review

2023-24 Annual Budget

Second Quarter Amended Budget 2022-23

First Quarter Amended Budget 2022-23

Long Term Financial Plan - Amended

2022-23 Annual Budget

Third Quarter Amended Budget 2021-22

Mid Year Amended Budget 2021/2022

2021-22 Annual Budget

Amended Budget 2020-2021

2020-21 Annual Budget

Amended Budget 2018

Council Strategic Plan 2023 - 2027

Council Strategic Plan 2019 - 2023

Council Strategic Plan 2018 - 2022

Council Strategic Plan 2017 - 2022

Councillors Code of Conduct

2023-2024 - Fees and Charges

2022-2023 - Fees and Charges

2023-24 Conditional Rates

2022-23. Conditional Rates

2021-22 Conditional Rates

2020-21 Conditional Rates

2019-20 Conditional Rates

2018-19 Conditional Rates

2017-18 Conditional rates 

Approved Conditional Rating

Coomalie Planning Concepts and Land Use Objectives 2000

Rates Declaration 2023/2024

Rates Declaration 2022/2023

Rates Declaration 2021/2022

Rates Declaration 2020/2021

Register of Annual Interest - Councillors

Register of Conflict of Interests - Councillors

Road Hierarchy v2 approved

Terms of Reference Waste Advisory Committee 4 Jan 2022

Final Waste Management Strategy

1.1 Community Communication 

1.2 Customer Service Charter

1.3 Customer Complaint Handling 

1.4 Credit Card Policy (Staff)

1.5 Resources for Councillors 

1.6 Annual Community Grants Program

1.7 Councillor Conference Attendance

1.10 Procurement Policy

1.11 Rating policy

1.12 Meetings of Council Policy 

1.12.1 Councillor Workshop Policy 

1.13 Privacy policy 

1.14 Employees Gifts and Benefits 

1.15 Elected Members Gifts and Benefits 

1.16 Recruitment and Probation 

1.17 Caretaker Policy

1.18 Casual Councillor Vacancies Policy

1.19 Asset Management Policy 

1.20 Delegations Policy

1.21 Use of the Common Seal

1.22 Elected Members Conflict of Interest

1.23 Working from Home Policy

1.25 Shared Services Policy

1.26 Sufficient Interest in the Assessment Record

1.26 Statutory Declaration

1.27 Breach of Code of Conduct

1.30 Chief Executive Officer Code of Conduct

1.31 RMAC Terms of Reference

3.18 Use of Council ICT Resources

2.1 Investment

2.2 Fees and Charges 

2.3 Annual and Ten Year Budgets 

2.4 Borrowing 

2.5 Statement of Significant Accounting Policies

2.6 Surplus Funds 

2.7 Fraud Protection Policy 

2.8 Financial Reserves

2.9 Stock Take

2.10 Asset Disposal Policy 

2.11 Accountable Forms

3 Employees - Policy Manual 

3.3 Smoke Free Workplace and Community Policy

3.3 Smoke Free Area Maps

3.5 Equal Employment Opportunity

3.19 Employment Statement Policy 

4.1 Batchelor Swimming Pool 

4.2 Coomalie Bush Cemetery

4.3 Coomalie Council Community Bus

4.4 Annual Community Recognition 

5.1 Subdivision development of unzoned land

5.2 Emergency Preparedness and Response Policy 

5.4 Parks and Gardens Policy 

5.5 Roads Policy