RFT2025-004 Adelaide River War Cemetery Lighting and Power Upgrade Due 28 April 2025

Part A Invitation to Quote

Part B Conditions of Quoting

Part C Conditions of Contract

Part D Response Schedule

Part E Specifications and Requirements

Location Diagram

RESOLUTION CONF2025/04/15/018

That Council;

a) receives and notes the report titled Tender- Kerbside pickup; and

b) gives the CEO delegation to enter contractual arrangements with VTG Waste and Recycling for $306,484 (gst incl.) for a period of 3 years; and

c) moves the confidential Tender- Kerbside pickup resolution into open minutes following awarding of the works to VTG Waste and Recycling; and

d) this decision is moved into open business once the contract has been executed.

Moved:                Official Manager

Seconded:          Official Manager                                                                                                               Carried

RESOLUTION CONF2025/03/18/017

That Council;

a)  receives and notes the report titled Sargent Road Reseal Works; and

b)  gives the CEO delegation to enter contractual arrangements with Oolloo Investments at $77,389 (GST Incl.); and

c) moves the confidential Sargent Road Reseal Works resolution into open minutes following awarding of the work to Oolloo Investments.

Moved:                Official Manager

Seconded:        Official Manager                                   Carried

RESOLUTION CONF2025/03/18/019

That Council;

a) receive and note the report titled Batchelor Waste Management Facility Weighbridge; and

b) awards the supply and install of Batchelor Waste Management Facility Weighbridge to Advance Weighing Technology NT at $72,105(GST Incl.); and

c) approves the associated weighbridge civil works be quoted separately and to be approved under the Chief Executive Officer’s delegation; and

d) moves the confidential Batchelor Waste Management Facility Weighbridge resolution into open minutes following awarding of the work to Advance Weighing Technology NT.

Moved:                Official Manager

Seconded:        Official Manager                                  Carried

RESOLUTION CONF2024/10/30/001

RFQ2024-011 Project Manager - Various

Northern Projects at the price of $90 per hour (GST Excl.)

RESOLUTION CONF2024/10/30/002

PRQ2024-012 Asset Management Strategy and Plan

Centreline Traffic to the total price of $90,750 (GST Excl.)

RESOLUTION CONF2024/10/15/022

RFQ0523 Miles Road Culvert and Drainage Works

Northern Projects at the price of $99,860 (GST Excl.)

RESOLUTION CONF2024/10/15/023

RFQ2024-008 Roadside Slashing

RS Gardening Care at the hourly rate of $110p/h (GST Incl.)

RESOLUTION CONF2024/10/15/024

RFQ2024-009 Roadside Weed Spraying

Preston’s Mowing and Gardening at the hourly rate of $135p/h (GST Incl.)

RESOLUTION CONF 2024/09/17/028

RFQ2024-010 Adelaide River Sports Oval Fencing

Pandanus Pty Ltd t/a Damn Straight Fencing - $75,040 (GST excl)

RESOLUTION 2024/08/27/04

RFT2024-006 Design and Construct Design and Construct Myrtle Fawcett Park Toilet Block to Terrain Group - $363,500 (GST Excl.)

RESOLUTION 2024/08/27/05

RFT2024-007 Supply and Delivery of Backhoe to Construction Equipment Australia - $234,300 (GST Excl.)

RFT35 Mowing and Landscape Maintenance

RESOLUTION CONF2023/05/16/19

That Council;

a) receives and notes the report entitled Awarding of RFT35 Mowing and Landscape Maintenance;

b) awards RFT35 Mowing and Landscape Maintenance to KLRK Pty Ltd ATF Douglas Discretionary Trust Deed Trading As RS Gardening Care for the total of $116,447.10 GST Excl. ($128,091.81 GST Incl.);

c) delegates the Chief Executive Officer to enter into a contractual agreement with KLRK Pty Ltd Trading As RS Gardening Care;

d) moves this decision into open following the completion of the contractual agreement; and

e) approves an amendment to the draft 2023/24 budget of $5,500.00 to cover the agreed Period Contract price.

Moved:                Clr. Noble

Seconded:         VPres McClymont               Carried

RFT36 Grading and Road Maintenance

RESOLUTION CONF2023/05/16/18

That Council;

a) receives and notes the report entitled Awarding of RFT36 Grading and Road Maintenance;

b) awards Period Contract RFT36 Grading and Road Maintenance to Oolloo Investments Pty Ltd;

c) delegates the Chief Executive Officer to enter into a contractual agreement with Oolloo Investments Pty Ltd; and

d) moves this decision into open following the completion of the contractual agreement.

Moved:                Clr. Noble

Seconded:         VPres McClymont                Carried

RESOLUTION 2023/04/27/12

That Council;

a) receives and notes the report entitled Awarding of RFT34 Construction of Concrete Pathways;

b) awards RFT34 Construction of Concrete Pathways Adelaide River and Batchelor to Multibuilt Australia Pty Ltd;

c) authorises the Chief Executive Officer to enter into a contractual agreement with Multibuilt Australia Pty Ltd; and

d) moves this decision into open following the completion of the contractual agreement.

Moved:                VPres McClymont

Seconded:         Clr. Freeman                     CARRIED

RESOLUTION CONF2023/02/16/019

That Council;

a) receives and notes the report entitled Awarding of RFQ33 Road Resealing – Various Roads;

b) agrees to award RFQ33 Road Resealing – Various Roads, as varied below, to F&J Bitumen Services Pty Ltd for the total amount of $122,599.98 (GST Exclusive):

Works will include resealing of the three roads listed only:

Finlay Road, Adelaide River;

Memorial Terrace, Adelaide River;

Silverton Road, Adelaide River;

c) authorises the Chief Executive Officer to enter into a contractual agreement for the Road Resealing of the above roads; and

d) request the Chief Executive Officer to proceed with opening a further tender to complete resealing works on the other priority roads identified for the 2021/22 funds that were not progressed.

Moved:                  Clr. Noble

Seconded:           Clr. Freeman         Carried

RESOLUTION 2022/11/15/42

That Council;

a) receives and notes the report entitled Confidential Awarding of RFT26 Supply and Delivery of a Community Bus;

b) awards RFT26 Supply and Delivery of a Community Bus to RGM Maintenance for the price of $126,926.70 (GST Exclusive) or $139,093.73 (GST Inclusive)

(subject to Exchange Rates at the Time of Order) for the acquisition of a Fuso Rosa Bus;

c) authorises the Chief Executive Officer to enter into a contractual agreement with RGM Maintenance;

d) approves the transfer of a total of $20,000 from reserves to cover the balance of costs after utilising the Community Benefit Fund grant funds;

e) agrees to proceed with wrapping the new Community Bus;

e) refers an amount of $25,000 to the Second Quarter Budget Review 2022/23; and

f) moves this decision into open following the completion of the contractual agreement.

Moved:                 Clr. Noble

Seconded:          Clr. Freeman                      Carried

RESOLUTION 2022/11/15/43

That Council;

a) receives and notes the report entitled Confidential Awarding of RFT27 Supply and Delivery of a Dual Cab Utility;

b) does not award RFT27 Supply and Delivery of a Dual Cab Utility to Darwin Mazda for the total amount of $60,337.14 (GST Inclusive) or $55,086.35 (GST exclusive); 

c) authorises the Chief Executive Officer to proceed with obtaining quotations from suitable dealers to a total value of up to $65,000; 

d) authorises the Chief Executive Officer to enter into a contract for supply and delivery of a Dual Cab Utility meeting the specified requirements at a purchase price threshold of up to $65,000 and

e) requests the Chief Executive Officer provide a further report to Council with the outcome from quotations received.

Moved:                Clr. Noble           

Seconded:         Clr. Freeman                      Carried

RESOLUTION 2022/11/15/44

That Council;

a) receives and notes the report entitled Awarding of RFT32 Construction of Concrete Pathways Adelaide River and Batchelor; and

b) requests the Chief Executive Officer writes to the Department of the Chief Minister and Cabinet to request an extension of time to expend grant funding allocated to the Immediate Priority Grant 2021-22 for the Construction of Concrete Pathways in Adelaide River and Batchelor.

Moved:                Clr. Noble

Seconded:         Clr. Freeman                       Carried

RESOLUTION 2022/09/20/032

That Council;

a)  receives and notes the report entitled Awarding of RFQ28 Miles Road Floodway Construction;

b)  resolves to award RFQ28 Miles Road Floodway Construction to Territory Construction Services for the sum of $137,885 (GST incl.);

c)  authorises the Chief Executive Officer to enter into a contractual agreement with Territory Construction Services; and

d)  moves this decision into open and publishes it on Council’s website in accordance with the requirement of the Local Government Act 2019 following the finalisation of contractual agreements.

EOI29 Roadside Slashing 2022-23

Awarded to RS Gardening and Preston’s Mowing and Gardening

EOI30 Roadside Weed Spraying Program 2022-23

Awarded to RS Gardening and Preston’s Mowing and Gardening

EOI31 Aerial Weed Spraying Program 2022-23

Unawarded requesting direct quotes 

RESOLUTION 2022/07/19/026

That Council;

a) receives and notes the report entitled Confidential Awarding of RFQ24 Miles Road Design;

b) agrees not to award RFQ24 Miles Road Design;

c) agrees to engage a Consultant Engineer/Project Manager to complete preliminary works prior to issuing a construction works package; and

d) authorises the Chief Executive Officer to proceed with issuing a request for quotation or tender to undertake drainage and road improvements to Miles Road, Eva Valley.

Moved: Vice President McClymont

Seconded: Clr. Freeman 

Carried

RESOLUTION CONF2022/07/19/025

That Council;

a)  receives and notes the report entitled Confidential Awarding of RFT23 Supply and Delivery of a Wheel Loader; 

b)  awards RFT23 Supply and Delivery of a Wheel Loader to Airpower (NT) Pty Ltd for the price of $213,833.64 GST exclusive or $235,217 GST inclusive (subject to Exchange Rates at the Time of Order) for the acquisition of a Hyundai HL730-9 Wheel Loader;

c)  authorises the Chief Executive Officer to enter into a contractual agreement with Airpower (NT) Pty Ltd;

d)  moves this decision into open following the completion of the contractual agreement;

Moved:                Clr. Freeman

Seconded:         Vice President McClymont                                                                                           Carried

RESOLUTION 2022/06/21/024

That Council;

a) receives and notes the report entitled Confidential – Awarding of RFT25 Reconstruction of Cheeney-Milton Roads Intersection.

b) does not award RFT25 Reconstruction of Cheeney-Milton Roads Intersection;

c) proceeds with Crater Lake Road line marking; and

d)  agrees that the balance of funds be utilised for resealing Memorial Terrace, Silverton Road, and Finlay Road subject to Commonwealth Government approval. 

Moved: Clr. Noble

Seconded: Vice Pres. McClymont  

Carried

RESOLUTION 2022/05/17/030

That Council;

a)  receives and notes the report entitled Confidential Awarding of RFT22 Supply of Collection, Compaction and Disposal of Waste Services;

b)  resolves to award RFT22 to VTG Waste & Recycling Pty Ltd for the sum of $117,060.32 (GST Incl.)  ($106,418.73 GST Excl.);

c)  authorises the Chief Executive Officer to enter into a contractual agreement with VTG Waste & Recycling Pty Ltd; and

d)  moves this decision into open and publishes it on Council’s website in accordance with the requirements of the Local Government Act 2019 following the finalisation of contractual agreements.

Moved:                Clr. Noble

Seconded:         Vice President McClymont      

Carried

Council accepts the tender from Territory Construction Services Pty Ltd for $154,000.00 (GST incl.) for the construction of the Heathers Lagoon Road concrete floodway at the Lake Bennett overflow.

015 - That Council adopt the Shire Plan 2021-22 and the Long Term Financial Plan in accordance with Section 24 of the Local Government Act 2008.

035 - That Council; a) accepts the Expression of Interest from Melissa Kerr Accounting (Trading as Kerr Trust) for the provision of Accounting and Financial Services for the period 2021-22 at $140.00 plus gst per hour; b) delegates the Chief Executive Officer to enter into a contract agreement with Melissa Kerr Accounting (Trading as Kerr Trust); c) moves the decision into Open following the completion of the contractual agreements.

034 - That Council a) receives and notes the report entitled Confidential Awarding of RFT12 Waste Management Facility Supervision; b) resolves not to award RFT12 to the non-conforming tenderer; c) agrees to undertake direct supervision of the two Waste Management Facilities from 1st July 2021; d) agrees to the opening hours as described in Option 3, with amendments including: a total budget allocation of $127,580 24 opening hours per week at the Batchelor WMF 8 hours per week of maintenance at the Batchelor WMF; and e) agrees to a 2021/22 first quarter budget review, and an operational review at the end of February 2022.

012 - That Council awards RFT15 Cleaning of Public Toilets and Council Assets as follows:

Ridgeview Contracting to a total value of $48,430 (gst exclusive) for the cleaning of the following assets;

• Adelaide River Memorial Terrace Public Toilets
• Adelaide River Myrtle Fawcett Public Toilets
• Adelaide River Swannell Street Public Toilets
• Adelaide River Library Toilets; and
• Candice Rowlands to a total value of $31,930 (gst exclusive) for the cleaning of the following assets:

Candice Rowlands to a total value of $31,930 (gst inclusive0 for the following assets:

• Batchelor Office (weekly)
• Batchelor Office (quarterly)
• Batchelor Nurndina Street Public Toilets
• Batchelor Bruce Jones Community Centre
• Batchelor Rum Jungle Lake Public Toilets.

029 That Council accepts the quote from Stockwell Water and Gas Pty Ltd for the supply and installation of tanks, pumps and septic systems at Batchelor Waste Management Facility and Adelaide River Waste Management Facility for a total sum of $33,500.00 (gst included).

029 That Council accepts the quote from Stockwell Water and Gas Pty Ltd for the supply and installation of tanks, pumps and septic systems at Batchelor Waste Management Facility and Adelaide River Waste Management Facility for a total sum of $33,500.00 (gst included).

020 That Council a) awards the tender to Demountable Sales & Hire of $111,923.77 (gst included) for the supply and installation of two (2) demountable buildings, including guttering at the Adelaide River and Batchelor Waste Management Facilities; and b) accepts the quote from NC Electrical & Air Conditioning Pty Ltd for the supply and installation of two (2) solar systems for $61,398.49 (gst included).

 That Council: a) Accepts the Tender Offer and Awards RFQ Contract 2020/001 Resealing Parts of Miles Road to Fulton Hogan Industries for a total value of $146,857.33 inc GST ; b) Delegates the Chief Executive Officer to finalise the contractual agreement with Fulton Hogan Industries; and c) Agrees to move this decision into Open following advice to unsuccessful tenderers.

004 - That Council: a) appoint Nexia Edwards Marshall as its auditor for a period of five years at the fixed amount of $9,500 plus cpi; b) delegates the Chief Executive Officer to finalise the contractual agreement with Nexia Edwards Marshall; andc) agrees to move this decision into Open following advice to unsuccessful companies.

006 - That Council accepts the tender and Awards Period Contract 201920-005 Grading and Road Maintenance to Oolloo Investments Pty Ltd;

(This was not a fixed price tender. Tender was based on a schedule of rates. Total annual budget allocation is $704,000)

005 - That Council accepts the tender from KLRK Pty Ltd ATF Douglas Discretionary Trust Deed Tas RS Gardening Care of $96,125 and Awards Period Contract 201920-004 Mowing and Landscape Maintenance to RS Gardening Care

004 - That Council awards the tender for contract 201920-004 Collection, Compaction and Disposal of Garbage to VTG Waste & Recycling PTY LTD for the indicative price of $100,590.88 incl gst.

023 - That Council accepts the tender and schedule of rates 7.1 and 7.2 of H&K Earthmoving Pty Ltd contained within contract 2019-002 Graveling and Bitumen Sealing – Coach Road towards the estimated total project costs of up to $667,680 (inc. GST).